Setting Up Labels in Gmail

In a previous article, we talked about the benefits of using Labels in Gmail to organize your incoming messages, and to store important messages in an easy-to-find folder-style system. If Labels are new to you, here’s the bottom line: Labels are very much like the folder system that’s used on the hard drive of personal computers to store digital information. Both Windows and Mac use the folder concept. In Gmail, the Label system allows you store and sort incoming e-mail messages. You can either move individual messages to its own Label (think “folder”), or have the Gmail system automatically move messages to their specified Label for you. Keep reading to find out how.

Why use Labels in Gmail? If you’re a businessperson who uses Gmail as your everyday e-mail client, you can separate e-mails according to different projects, clients or other categories สมัคร gmail. For personal use, Labels can be used to organize e-mail messages from friends, family and others, or for other important things you need to remember. As you begin to use the Label feature in Gmail, you’ll find your own uses for it. Of course, one of the most powerful features of Gmail is that it never completely deletes any e-mail message (unless you tell it to). All e-mail messages are kept in the “All Mail” Label, and can be found with a simple, Google-like search function – but that’s another article for another day.

To access the Label function, look for the small gear-like icon at the top-right corner of your Gmail inbox page. Give that a single left-click and a small menu will open. Another left-click on the first item that says “Mail Settings,” and you’re on the Settings page. On that page, you’ll see a long list of text links across the top: General, Accounts, Filters and more, including Labels. Click on the Labels link to go to that page.

The first thing you’ll see are the built-in, standard-equipment Labels that come with all Gmail accounts: Inbox, Starred, Chats, Sent Mail, Drafts, All Mail, Spam and Trash. Those are the “standard” Labels you see down the left-side column of the Gmail mail page. You can click on the “Show” or “Hide” links to the right of each Label to do just that – show or hide the link on the main Gmail page, but you cannot delete or change them in any other way – they’re hard-wired into the Gmail system.

Beneath the standard Labels, you’ll see a divider line, then the word “Labels” and a text-input box to “Create a New Label.” If you haven’t created any labels yet, there won’t be anything listed under this box. As you create and manage new Labels, those Labels will be listed in alphabetical order down the page. As you create new Labels, you’ll be able to show or hide those as well, or delete the Label entirely. It’s important to note, that even if you delete a Label, the messages that were stored in that Labels folder will not be deleted. The messages will still be “findable” by searching through your entire e-mail database.

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